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Supervisor Novasel recommending the Board reconsider the action taken on August 27th, 2019 (Legistar 19-1205) regarding Recorder-Clerk Department fee adjustment recommendations as a result of a recent fee study, and the approval of a new Ordinance establishing fees for the Recorder-Clerk Department.
FUNDING: N/A
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DISCUSSION / BACKGROUND
On August 27, 2019, the Board held a public hearing to review revised Recorder-Clerk fees as recommended as a result of a recent Fee Study by ClearSource Financial Consulting, and to approve new Chapter 3.25 to El Dorado County Ordinance Code pertaining to a schedule of fees and fee changes for the Recorder-Clerk Office. The Department recommended fee increases that are "reasonably necessary", resulting in approximate annual revenue of $76,000 and cost recovery ranging from 49% to 84% of full cost of service.
At the August 27th board meeting all five Board members voted to approve Alternative 2 noted in the staff report, full cost recovery, and directed staff to return to the Board with an amended Ordinance and fees established at full cost recovery for services to be adjusted over a two year period, with an inflationary component applied after full cost recovery is attained.
At the time of the August 27th board meeting, the board did not consider the effect of future system enhancements in the Recorder-Clerk Department. The Department will purchase and implement a new Recorder-Clerk Management system over the next year and this will likely result in new efficiencies that will reduce cost in the Recorder-Clerk Department. Therefore full cost recovery assumptions are likely to change or decrease.
According to County ordinance Section 2.03.140 Reconsideration, the Board may reconsider an action previously taken based on new evidence or information that was not considered at the time the previous action was taken. A motion to reconsider may be made by a Board member who voted in the majority in the previous act...
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