Title
Library Department recommending the Board receive a presentation on County meeting room policy issues and provide direction to staff for developing a County Meeting Room Policy. (Est. Time: 45 Min.)
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
El Dorado County Resolution No. 83-95, approved on April 4, 1995, governs the current use of County meeting rooms and conference rooms. The Resolution is outdated, difficult to administer, and requires review to meet current needs and to reflect current law. The public has limited access to information about the use of meeting rooms because the governing document is a Resolution instead of a County Policy.
The Board has three general options in adopting a policy regulating the use and access of the meeting rooms:
(1) Preserve the nonpublic forum status of the meeting rooms; or
(2) Create a limited public forum for use by certain groups or for discussion of certain topics; or
(3) Create a designated public forum and open up the meeting rooms to all speech and expressive activity, without reference to the activity's content.
Staff requires direction regarding who should be allowed to use County meeting rooms and if and when meeting rooms should be open to the public in consideration of management of staff and facility costs, liability and property security concerns.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
Resolution No. 256-82 9/28/1982
Resolution No. 317-82 11/30/1982
Resolution No. 344-91 10/29/1991
Resolution No. 83-95 4/4/1995
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Chief Administrative Office
County Counsel
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board receive this presentation and provide direction.
FINANCIAL IMPACT
N/A
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Jeanne Amos
Library Director