Title
Department of Transportation recommending the Board:
1) Award Bid 24-0054 for the purchase of Plant Mix Asphalt Concrete for the East Slope of El Dorado County to the sole qualified bidder, Tahoe Asphalt, Inc. of South Lake Tahoe, CA;
2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $900,000 ($300,000/year) for a thirty-six (36-month) month term following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund.
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DISCUSSION / BACKGROUND
At the request of the Department of Transportation, Procurement and Contracts, a Division of the Chief Administrative Office, issued an Invitation to Bid for the purchase of Plant Mix Asphalt Concrete for the maintenance and repair of County roads on the East Slope of El Dorado County. The Invitation to Bid was published in the County's eProcurement system, PlanetBids, and twenty-five Invitations to Bid were emailed, four to local vendors. One qualified response was received from a local vendor.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
On October 16, 2018, Legistar File 18-1511, the Board awarded the bid for purchase of Plant Mix Asphalt Concrete.
On November 9, 2021, Legistar File 21-1595, the Board awarded the bid for purchase of Plant Mix Asphalt Concrete.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts Division issued the Invitation to Bid
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
Funding is included in the FY 2024-25 Department of Transportation's budget
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Rafael Martinez, Director, Department of Transportation
Michele Weimer, Procurement & Contracts Manager / Purchasing Agent