Title
District Attorney's Office recommending the Board:
1) Approve and authorize the continuation of perpetual Agreement 6126 with GFI Digital (previously Karpel Computer Systems, Inc.) through October 27, 2029 for Microsoft Office and M365 licenses in the estimated annual cost of $70,627.20; and
2) Approve and authorize the Chair to execute Amendment VI to Agreement 6126 with GFI Digital (previously Karpel Computer Systems, Inc.) updating the compensation section of the agreement and incorporating the transition of Karpel’s iNSIGHTbyKarpel (iNSIGHT), the company’s Information Technologies Management Services Division, to GFI Digital, contingent upon County Counsel and Risk Management approvals.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
On November 16, 2021, with Legistar file 21-1766, the Board authorized the department to enter into a perpetual software agreement (Agreement 6126) with Karpel Computer Systems, Inc. (Karpel) in an initial annual amount of $53,820 for the procurement of 75 Microsoft Office/M365 licenses, as well as one-time cost for migration services from G-Suite to M365.
On April 19, 2022, with Legistar file 22-0041, the Board approved Amendment I to Agreement 6126 to include ongoing as-needed support services and increased the annual total compensation amount of the contract for a new total not to exceed $63,820 for the first year of the agreement, as amended.
On June 6, 2023, with Legistar file 23-0842, the Board approved Amendment II to Agreement 6126 to increase the number of M365 licenses from 75 to 85 and add the Microsoft Office 365 G5 Compliance Government Community Cloud (GCC) license with an estimated annual cost of $153.60. The G5 Compliance GCC license is used to assist with the high volume of Public Request Act (PRA) inquires. The estimated annual license renewal fees totaled $47,890.
On July 16, 2024, with Legistar file 24-0925, the Board approved Amendment III to Agreement 6126 to update the compensation section l...
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