Title
Treasurer-Tax Collector's Office recommending the Board approve the following:
1) Award Bid 2025-0115 for the purchase of short-term rental compliance software to the low qualified bidder, Deckard Technologies, Inc;
2) Authorize the Purchasing Agent to issue a purchase agreement in the amount of $143,360.00 for a three-year period following Board approval, with a retroactive term of July 1, 2025 through June 30, 2028; and
3) Authorize the Purchasing Agent to increase the purchase agreement on an "as needed" basis during the awarded period as long as funding is available within the requesting Office's budget.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
The Treasurer-Tax Collector's (TTC) Office, Tax Division, administers the County's Transient Occupancy Tax (TOT) Program in accordance with Revenue and Taxation Code 7280 and El Dorado County Ordinance, Title 3, Chapter 3.28. Under the Program, the Office issues Short-Term Rental (STR) Business Liceses/TOT Certificates to property owners and manages the activities related to the filing and collection of quarterly TOT taxes. There are approximately 1,100 active Business License/TOT certificates indicating 4,436 yearly tax filings.
The Planning and Building Department administers the County's Vacation Home Rental Program in accordance with El Dorado County Ordinance, Title 5, Chapter 5.56. Under the Program, the Department issues hosted or Vacation Home Rental (HHR/VHR) Permits and manages the Code Enforcement actions. Currently, there are approximately 900 active VHRs within the unincorporated areas of El Dorado County.
The short-term rental industry continues to experience a significant increase in internet-based rental companies advertising, with reservation links, overnight lodging accommodations, ranging from single rooms to entire homes. Online companies include Airbnb, VRBO, Booking, Flipkey, Expedia and over 10,000 websites worldwide. It is estimated that approximately 1,460 unique prop...
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