File #: 13-1056    Version:
Type: Agenda Item Status: Approved
File created: 8/16/2013 In control: Board of Supervisors
On agenda: 5/13/2014 Final action: 5/13/2014
Title: Health and Human Services Agency, Community Services Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign Amendment II to Agreement for Services 003-S1310 with Ski Air Incorporated increasing the maximum not-to-exceed amount by $8,000 for a maximum contractual obligation of $98,318 for the provision of heating and air conditioning system design, installation, and repair services with no change to the current term that ends June 30, 2015; and 2) Authorize termination of Agreement for Services 003-S1310 pursuant to its Article XIX Item D “Termination or Cancellation without Cause” to be effective May 13, 2014 due to the County entering into a new agreement with Ski Air Incorporated in December after conducting a successful Request for Proposal process. FUNDING: Funded through Federal Grant Funding (Department of Energy Weatherization Assistance Program and Low-income Home Energy Assistance Program).
Attachments: 1. 2A - Approved CRS 003-S1010 A2 5-13-14, 2. 2B - 003-S1310 A2 5-13-14, 3. Executed Amendment II (BOS 5-13-14), 4. A- Approved CRS 003-S1010 A1 9-10-13, 5. B 003-S1310 A1 9-10-13, 6. C- Approved CRS 003-S1310 9-10-13, 7. D- 003-S1310 9-10-13, 8. Executed Amendment I
Title
Health and Human Services Agency, Community Services Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Amendment II to Agreement for Services 003-S1310 with Ski Air Incorporated increasing the maximum not-to-exceed amount by $8,000 for a maximum contractual obligation of $98,318 for the provision of heating and air conditioning system design, installation, and repair services with no change to the current term that ends June 30, 2015; and
2) Authorize termination of Agreement for Services 003-S1310 pursuant to its Article XIX Item D “Termination or Cancellation without Cause” to be effective May 13, 2014 due to the County entering into a new agreement with Ski Air Incorporated in December after conducting a successful Request for Proposal process.

FUNDING: Funded through Federal Grant Funding (Department of Energy Weatherization Assistance Program and Low-income Home Energy Assistance Program).
Body
Budget Summary:
Total Estimated Cost of Am II……………… $8,000

Original Contract Budget …………................. $60,318
Amendment I Addition to Budget…………… $30,000

Total Funding Available……………………. $98,318

Change To Net County Cost $0.00

Fiscal Impact/Change to Net County Cost
There is no change to the Net County Cost associated with this Amendment II to Agreement for Services 003-S1310. The grant allocation of federal funds covers all costs associated with provision of Department of Energy Weatherization Assistance Program (DOE WAP) and Low-income Home Energy Assistance Program (LIHEAP) services and sufficient funding is included in the Agency’s Fiscal Year 2013-14 budget. The County of El Dorado has received this grant allocation since the early 1980s and this revenue source is expected to continue.

Background
Weatherization services have historically been in great demand in the County and high energy costs render the services even more critical to its frail and vulnerable residents on fixed i...

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