Title
Sheriff’s Office recommending the Board:
1) Authorize the Chair to sign Amendment I to Agreement 7946 with Advanced Helicopter Services to add language to the contract authorizing reimbursement for travel, lodging, per diem, and mileage expenses while performing helicopter repair services with no change to the amount or term; and
2) Authorize the Purchasing Agent to execute any necessary amendments to Agreement 7946, excluding term extensions and increases to compensation, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
During the FY 2022-23 budget process, the Board approved the purchase of an AS350BS helicopter from Airbus Helicopters, Inc., to assist with Search and Rescue, tactical missions, and an overview of public safety. This purchase was completed, and Agreement 7946 with Advanced Helicopter Services was signed on September 12, 2023, with Legistar file 23-1639, for repair and maintenance services for the helicopter. The maintenance and repairs are estimated to be approximately $400,000 - $500,000 annually.
However, the issue of travel reimbursement to facilitate the helicopter repairs was not addressed in Agreement 7946. The vendor has informed us that travel expense reimbursement to facilitate helicopter repair is necessary and is requesting reimbursement for such expenses. This will allow for repairs to occur in the event the helicopter is unable to be transported to the vendor's facility. Travel expenses are included in other service-related contracts and should have been included in this agreement at its onset.
This action is to amend the initial agreement to add language to reimburse the Contractor for future travel expenses and authorize the Purchasing Agent to execute further amendments excluding term and compensation increases.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
09/12/2023 Legistar file 23-1639
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts, Coun...
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