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Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following pertaining to the Placerville Jail Control Panel Upgrade, Bid 14-968-033, Contract No. 446-C1499:
1) Award the Construction Contract to American Alarm Company, Inc. the lowest responsive, responsible bidder;
2) Approve and authorize the Chair to sign the Public Works Contract No. 446-C1499 in the amount of $407,165, subject to review and approval of the final Contracts Documents by County Counsel and Risk Management; and
3) Authorize the Purchasing Agent to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. (Refer 12/10/13, Item 3)
FUNDING: Criminal Justice Special Revenue Fund.
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BUDGET SUMMARY:
Total Estimated Cost…………… $407,165
Budget - Current FY…………… $407,165
Budget - Future FY………………
New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available………… $407,165
Change To Net County Cost…… $ -0-
Fiscal Impact/Change to Net County Cost
Funding is available in the Criminal Justice Special Revenue Fund.
Background
On December 10, 2013 the Board adopted and approved the Plans and Specifications and authorized advertisement for Public Works bids for the Placerville Jail Control Panel Upgrade.
The County of El Dorado Main Jail was constructed in 1988. The main jail control panel system is under heavy use and nearing the end of its functional life. Maintenance on the control system has become problematic as components are obsolete and no longer manufactured.
Facilities has coordinated the design of a replacement system that will modernize jail controls and allow for digital interface with other jail systems. The modernized controls will allow for sustainable maintenance and enhanced jail control systems. Work will include the complete removal and replacement of head-end contro...
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