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Chief Administrative Office, Procurement and Contracts on behalf of the Department of Transportation, Chief Administrative Office - Facilities Division, Environmental Management Department, and the Agriculture Department, recommending the Board:
1) Award Bid 23-675-056 for the purchase of Herbicides to the sole qualified bidder, Nutrien Ag Solutions, Inc. of Sacramento, CA;
2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $201,000 ($67,000 annually) for a thirty-six (36) month period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund Discretionary - Department of Transportation; General Fund - Facilities; California Department of Food and Agriculture and United States Forest Service grant funds - Agriculture; County Service Area No. 10 - Solid Waste - Environmental Management.
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DISCUSSION / BACKGROUND
The Chief Administrative Office, Procurement and Contracts Division issued an Invitation to Bid for Herbicides. Herbicides are used by Transportation, Environmental Management, Facilities, and the Agriculture Department for clearing vegetation along County roadways, trails, facilities, and the Union Mine Septage Treatment Plant that may cause public safety issues if not addressed.
The Invitation to Bid was published in the County's eProcurement system, PlanetBids, and nine invitations to bid were mailed, one qualified response was received, none from local vendors.
ALTERNATIVES
Without Herbicides the various Departments would not be able to perform their duties of vegetation control, which could cause drainage diversion, increase fire hazards, obscure visibility on roadways and trails, and lead to other potential safety related hazards.
PRIOR BOARD ACTION
08/14/2018 Legistar Item 18-1152 - Contract increase
06/09/20...
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