Title
Probation Department recommending the Board:
1) Waive formal bid requirements in accordance with Purchasing Policy C-17 Section 3.4, Exemptions from Competitive Bidding, due to a competitively bid cooperative purchasing agreement being utilized for the acquisition of a body scanner;
2) Authorize the use of competitively bid Contract MA-057-24010214 between County of Orange and Tek84 Inc. for the acquisition of a body scanner for the South Lake Tahoe Juvenile Treatment Center which was approved by the Board to be placed on the department's Fixed Asset list during the FY 2024-25 Recommended Budget process; and
3) Authorize the Purchasing Agent to issue a purchase order to Tek84 Inc. in the amount of $152,663, including applicable taxes and fees.
FUNDING: AB 178 Funding. (100%)
Body
DISCUSSION / BACKGROUND
The Probation Department (Probation) desires to purchase a body scanner for the South Lake Tahoe Juvenile Treatment Center (JTC), for scanning youth and individuals entering the JTC, for increased safety and prevention of drugs, weapons, or contraband entering the facility. The body scanner will enhance the safety of the secure treatment center increasing the detecting abilities of small or concealed items of contraband. The scanner may also supplement and/or replace the need for a strip search of a youth, if deemed appropriate. Many youth have experienced previous trauma and/or victimization and are reluctant to being subject to a full body/strip search. This technology will aid in the ability to mitigate or eliminate the potential impact of retraumatization.
Procurement Policy C-17 Section 3.4.4 allows for the exemption from competitive bidding when a piggyback contract is available and the good is procured from a vendor that has a contract with another public agency, JPA, or cooperative purchasing agreement. Competitively bid Contract MA-057-24010214 between County of Orange and Tek84 Inc. has been in place since January 24, 2024, for the purchase...
Click here for full text