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Health and Human Services Agency (HHSA) recommending the Board:
1) Approve and authorize the continuation of a perpetual Agreement 3446 with WellSky Human and Social Services Corporation for the provision of proprietary client case management and reporting software licensing, originally approved for a term of November 17, 2018, through November 16, 2022, to annually renew beginning November 17, 2022;
2) Authorize the Purchasing Agent to approve and post a change order to add $54,463.50 in funds to Agreement 3446 to process associated payments for Fiscal Year 2022-23; and
3) Authorize the Director of HHSA to execute further documents relating to Agreement 3446, including amendments, as needed, that do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: 2% State funds, 24% Federal funds, 48% General Fund, and 26% Donations and Fees.
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DISCUSSION / BACKGROUND:
Health and Human Services Agency (HHSA) Community Services Division's Aging Programs, including Older Adult Services (aka The Clubs), Family Caregiver Support Program, Information and Assistance, Senior Nutrition, Senior Legal, the You Are Not Alone Telephone Reassurance Program, and Community Services Block Grant (CSBG), require specific software for client case management and data reporting functions to effectively manage program services. The Aging Programs (with the exception of The Clubs) are funded through agreements with the California Department of Aging (CDA). The CDA funding contracts require the Aging Programs to utilize a client case management and data reporting system to effectively manage program services and to meet State reporting mandates.
In 2014, the Health and Human Services Agency (HHSA) and County Information Technologies (IT) Department reviewed three client data management software systems approved by the State and selected Harmony Information Systems as the software best able to provid...
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