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Chief Administrative Office, Facilities Division, recommending the Board:
1) Authorize the Purchasing Agent to execute Amendment II to Agreement for Services 5630 with Cleanrite, Inc. to increase compensation by $100,000 for an amended not-to-exceed amount of $250,000 to provide on-call and emergency restoration and repair services at various County operated locations;
2) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 5630, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management; and
3) Make findings that due to the limited time frames, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed under Agreement for Services 5630 is not sufficient to warrant the addition of permanent staff in accordance with Chapter 3.13, Section 3.13.030, of the County Purchasing Ordinance.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
On May 27, 2021, the Purchasing Agent executed Agreement for Services 5630 with Cleanrite, Inc. for a three-year term and a not-to-exceed amount of $72,000. Services provided under this agreement include on-call and emergency restoration, repair, and cleaning of facilities involving wind, water, mold, biohazard, and fire and smoke damage, including disinfection and disposal at various County operated locations.
On April 5, 2022, the Board approved Amendment I that increased compensation by $78,000 for an amended not-to-exceed of $150,000.
Emergency on-call services have exceeded projections significantly (including services related to water damage caused by recent floods). To date, approximately $20,000 remains, and with a contract term of three years, additional compensation is needed so that services remain available. Amendment II increases compensation by $100,000 for an amended not-to-exceed of $250,000. The Amendment also include...
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