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Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, recommending the Board:
1) Find the purchase of eleven (11) replacement vehicles are exempt from competitive bidding in accordance with Procurement Policy C-17, Section 3.4.4, due to use of State of California competitively-bid Contracts 1-22-23-23 and 1-22-23-20;
2) Authorize the Purchasing Agent to utilize the State of California Contract 1-22-23-23 for the acquisition of nine (9) fleet replacement mid-size SUVs, and State of California Contract 1-22-23-20 for the acquisition of one (1) fleet replacement 1/2 ton truck and one (1) fleet replacement 3/4 ton truck for the Department of Transportation - Fleet Services Unit;
3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Elk Grove Auto of Elk Grove, CA. in the amount of $377,238 plus applicable delivery, fees and taxes (estimated at $29,598.99) for a one time purchase of nine (9) replacement vehicles following Board approval; and
4) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor,Winner Chevrolet of Colfax, CA. in the amount of $126,492 pus applicable delivery, fees and taxes (estimated at $9,670.50) for a one time purchase of two (2) fleet replacement trucks following Board approval.
FUNDING: Fleet Internal Service Fund (100%).
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DISCUSSION / BACKGROUND
Eleven (11) fleet vehicles have met the County criteria for replacement and have been included on the Fixed Asset list for Fiscal Year (FY) 2026-27. The replacement vehicles consist of nine (9) mid-size SUVs, one (1) 1/2 ton truck and one (1) 3/4 ton truck all for the Sheriffs Department. All vehicles are under the budgeted amount included on the FY 2026-27 Fixed Asset List.
The function served by each vehicle is critical to the operation of the department for which it is assigned. Department needs cannot be met through the redistribution of underutilized vehicles.
The County Procu...
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