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Department of Transportation recommending the Board approve and authorize the Chair to sign the Third Amendment to Agreement for Services 547 with California Compaction Equipment, Inc. for equipment rental, increasing the not-to-exceed amount by $50,000 for a total not-to-exceed amount of $179,000, with no change to the term or Scope of Work of the Agreement.
FUNDING: Local Discretionary Funds (Local), Road Funds (State), Road Repair and Accountability Act (SB1-State) and CSA 3 Snow Removal (Local).
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DISCUSSION / BACKGROUND
Department of Transportation (Transportation), Maintenance and Operations Division, rents equipment when it is more cost effective to rent than it would be to own the equipment, such as loaders that are used for snow removal during winter months.
In September 2017, at the request of Transportation, the Procurement and Contracts Unit of the Chief Administrative Office (CAO) issued a Request for Proposal (RFP) for short-term equipment rental. Proposals were received from five (5) companies but all were deemed non-responsive and the RFP was cancelled. After discussion with the Purchasing Agent, Transportation decided to issue multiple on-call agreements with established companies that offer a selection of inventory Transportation needs in the local area. In February 2020, a Second Amendment was processed to increase the not-to-exceed amount by $30,000 to cover remaining costs for Fiscal Year 2019-20.
California Compaction Equipment , Inc. is a local vendor who is able to provide the size loader that is needed for snow removal services. The Third Amendment is amending the not-to-exceed amount by $50,000 for a new total of $179,000 to cover the initial costs of winter rentals this coming season. There is no change to term or scope of work.
ALTERNATIVES
The Board could choose not to approve the Third Amendment. Transportation would be unable to continue to rent snow removal equipment and would be limited when performing snow remov...
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