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Chief Administrative Office, Procurement and Contracts on behalf of Information Technologies Department, recommending the Board approve the following:
1) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160 Section D;
2) Authorize the Purchasing Agent to utilize the State of California's competitively bid Contracts No. 1-13-70-01B (Desktops), No. 1-13-70-02B (Laptops) and No. 1-13-70-05 (Monitors) for the acquisition of Computers: Desktops, Laptops, Monitors and Related Products for use by all County Departments;
3) Authorize the Purchasing Agent to issue a blanket purchase order to the awarded State vendor, PC Specialists, dba Technology Integration Group in the amount of $115,000 for a period of one year; and
4) Authorize the Purchasing Agent to increase the blanket purchase order as necessary to accommodate budgeted department purchase through the awarded term.
FUNDING: Various (individual department budgets).
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DEPARTMENT RECOMMENDATION
Waive the competitive process requirements in accordance with Purchasing Ordinance 3.12.160 Section D and authorize use of the California Department of General Services contracts for the purchase of computer hardware.
DISCUSSION / BACKGROUND
It is necessary to have a Countywide contract in place for the purchase of desktop and laptop computers, monitors and related products for use by all County departments. The Procurement and Contracts Division issued formal bid No. 16-204-002 to use as a comparative market analysis comparing vendor pricing against the State of California Department of General Services Contract No. 1-13-70-01/02/05 pricing for the acquisition of Computers and related products that meet the needs of El Dorado County. Fifty (50) Bid Notifcation Letters were mailed, four (4) to local vendors. Two qualified responses were received, none from local vendors. It has been determined through this process that using the State of California Contracts yields the best pricing...
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