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Community Development Services, Department of Transportation (Transportation), recommending the Board:
1) Make findings in accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code that it is more economical and feasible to engage an independent contractor for various on-call construction support services for Transportation’s construction program;
2) Approve and authorize the Chair to sign the Second Amendment to Agreement (Agreement) for Services 126-S1611 with Ghirardelli Associates, Inc., to increase the not-to-exceed amount by $300,000 for a total not-to-exceed amount of $1,550,000, with no increase in rates, and extending the expiration date of the Agreement from November 16, 2018 to November 16, 2020, to provide various on-call construction support services for Transportation’s construction program; and
3) Approve and authorize the Chair to sign the Fourth Amendment to Task Order 01, TO 126-S1611-01-04, under the Agreement, to increase the not-to-exceed amount of the Task Order by $300,000 for a total not-to-exceed amount of $1,235,000.
FUNDING: Developer Funded.
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DISCUSSION / BACKGROUND
Community Development Services, Administration and Finance, Contracts & Procurement Unit completed a Request for Qualifications (RFQ) process for the Department of Transportation (Transportation) in March 2014. A multi-jurisdictional panel evaluated and ranked each Statement of Qualifications and established, based on category of service, a short list of acceptable service vendors. In April 2015, Transportation initiated an on-call Request for Proposals (RFP) process and sent RFPs to the top ten ranked consulting firms from the RFQ's Category 2C, Construction Management and Other Construction Services. Senior staff from Transportation and an engineer from the California Department of Transportation evaluated the seven proposals received. It was determined that Ghirardelli Associates, Inc. (Ghirardelli) had some of the best qualified staff an...
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