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Chief Administrative Office, Emergency Medical Services and Emergency Preparedness and Response Division, recommending the Board approve and authorize the Purchasing Agent to sign Agreement 4583 with Richardson & Company, LLP, for financial auditing services for County’s ambulance services providers, with a not to exceed amount of $154,055 and expiration of June 30, 2024.
FUNDING: County Service Areas 3 and 7.
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DISCUSSION / BACKGROUND
The County currently contracts with two Joint Powers Authorities (JPAs) for the provision of ambulance services within the County. The El Dorado County Emergency Services Authority (EDCESA) provides services in the West Slope, and the California Tahoe Emergency Services Operations Authority (Cal Tahoe) provides services in the Tahoe Basin, excluding the West Shore area.
The County is responsible for performing or obtaining annual financial audits of the JPAs. A Request for Proposals (17-918-022) was completed in 2017 to select an audit provider, and Agreement 059-S1811 was executed with Richardson & Company, LLP for services through Fiscal Year 2017-18, expiring June 30, 2020.
The term of the recommended contract includes two (2) years for auditing services for Cal Tahoe and five (5) years of auditing services for EDCESA, providing for financial auditing services for the remainder of the current ambulance services contracts. The West Slope contract with EDCESA terminates June 12, 2023. The Tahoe Basin contract with Cal Tahoe terminates August 31, 2021.
ALTERNATIVES
The Board could choose to not utilize Richardson & Company, LLC for the annual audits of the ambulance JPAs, and procure other services or require that the JPAs procure financial audits separate from the County.
PRIOR BOARD ACTION
On April 18, 2017, the Board of Supervisors awarded the RFP to Richardson & Company, LLC and authorized the Purchasing Agent to execute an agreement for services. (17-0363, #12)
OTHER DEPARTMENT / AGENCY INVOLVEMENT
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