Title
Department of Transportation recommending the Board:
1) Authorize the utilization of the Sourcewell Request for Proposal 090624-GPC with Genuine Parts Company, doing business as NAPA Auto Parts (NAPA), to provide on-site fleet vehicle and equipment parts and inventory program services;
2) Approve and authorize the Chair to sign Agreement for Services 9549 with Genuine Parts Company, doing business as NAPA Auto Parts, with a not-to-exceed of $4,000,000, and a term beginning upon execution, through December 28, 2028; and
3) Authorize the Purchasing Agent to extend the term of this Agreement for up to three (3) additional one (1) year terms if the provisions are exercised in Sourcewell contract 090624-GPC and increase the not-to-exceed amount as long as funding is available within Transportation's budget.
FUNDING: Road Fund (State) and Fleet Service Internal Fund (Local).
Body
DISCUSSION / BACKGROUND
Board of Supervisors Policy C-17, Section 4.5 "Contract Term," requires departments to obtain authorization from the Board of Supervisors for any contract term exceeding three (3) years inclusive of any amendments regardless of dollar amount.
Department of Transportation, Maintenance and Operations Division (Maintenance and Operations) is requesting to utilize Sourcewell Request for Proposal (RFP) #090624-GPC with Genuine Parts Company, doing business as NAPA Auto Parts (NAPA), to provide on-site fleet vehicle and equipment parts and inventory program services. Maintenance and Operations provides maintenance and repair to vehicles, trailers, and light and heavy equipment at the three different shop locations: a West Slope Equipment Shop and Fleet Services Shop, both located in Placerville, and an East Slope Equipment Shop, located in South Lake Tahoe. All together there are over 140 pieces of heavy equipment, 45 heavy equipment attachments and 554 fleet services vehicles.
With the Board of Supervisors approval on June 12, 2018, Maintenance and Operations i...
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