Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board ratify the Purchasing Agent's signature on Agreement No. 883-S0810 with Integrated Information Systems, Inc. for access to a web-based case processing system for the Child Support Services Department.
FUNDING: State and Federal Funding.
Body
BUDGET SUMMARY: |
|
|
Total Estimated Cost |
Annually |
$10,000.00 |
|
|
|
Funding |
|
|
Budgeted |
$10,000.00 |
|
New Funding |
$ |
|
Savings |
$ |
|
Other |
$ |
|
Total Funding Available |
$10,000.00 |
|
Change To Net County Cost |
|
$ |
Fiscal Impact/Change to Net County Cost: No Change in Net County Cost
Reason for Recommendation: In 2008, the subject agreement for access to a web based case processing system was prepared by the Child Support Services Department, routed through County Counsel and Risk Management for approval, and then forwarded to the Purchasing Agent for final execution. The Purchasing Agent executed the agreement unaware the agreement was not within her signature authority. Board of Supervisors Policy C-17, Section 4.5 states that Board of Supervisors approval shall be required for any contract term exceeding three (3) years regardless of the dollar amount. This agreement was written with an initial three year term, however, renewing annually thereafter. Therefore, the Board is being asked to ratify of the Purchasing Agent's signature on this agreement as the term of the agreement exceeds three years. The initial term of the agreement is September 17, 2008 through September 16, 2011, with annual fees of $10,000.
Action to be taken following Board approval: N/A
Contact: Gayle Erbe-Hamlin, Purchasing Agent x5530
Concurrences: N/A