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Chief Administrative Office, Procurement and Contracts Division, recommending the Board approve the following:
1) Make findings in accordance with Section 3.13.030(C) of the County Ordinance that due to limited time frames and the temporary or occasional nature of the work, there is a need to engage an independent contractor for as-needed moving services and surplus collection and disposal services;
2) Award competitive Request for Proposal 24-961-029 for as-needed moving services and surplus collection and disposal services to Mother Lode Van & Storage, Inc.;
3) Approve and authorize the Purchasing Agent to sign Agreement for Services 8415 with Mother Lode Van & Storage, Inc. in the not-to-exceed amount of $200,000 for the period of February 18, 2024 through February 17, 2027 to provide as-needed moving services and surplus collection and disposal services as required by County departments; and
4) Authorize the Purchasing Agent to execute administrative amendments that do not change the term or not-to-exceed amount for Agreement for Services 8415, each amendment would be contingent upon County Counsel and Risk Management approval.
FUNDING: General and Non-General Funds.
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DISCUSSION / BACKGROUND
Procurement and Contracts Division sent out a competitive Request for Proposals (RFP) for moving services and surplus collection and disposal services on behalf of all County departments in accordance with the Board's Procurement Policy C-17. These services will be used for County department moves and reconfigurations, as well as surplus collection and disposal services. Over six hundred vendors were notified of the competitive opportunity and three vendors downloaded the RFP documents. One (1) proposal was received from Mother Lode Van & Storage, Inc. prior to the RFP due date and time.
The proposal was evaluated by various County staff to consider the firm's staff and team qualifications, proposed work plan and workload, cost (with prevailing wage ra...
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