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Department of Transportation, Maintenance and Operations Division, recommending the Board approve and authorize the Chair to sign Rental Agreement 10526 with Wendy Ackermann, Lessor, for temporary housing located at 2443 Marla Court in Tahoma, in the amount of $28,000, to commence on November 1, 2026, and terminate on March 31, 2027.
FUNDING: Road Fund. (100%)
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DISCUSSION / BACKGROUND
Department of Transportation, Maintenance and Operations Division (Transportation) is requesting approval of Rental Agreement #10526 with the Lessor for temporary housing for up to six occupants located at 2443 Marla Court in Tahoma. Transportation has historically provided temporary housing for snow removal crews in the Tahoma area during heavy snowstorms for over 20 years. The total lease amount is $28,000, $27,500 for five months, plus a $500 cleaning fee.
Transportation works twenty-four (24) hour shifts to keep the roads plowed and sanded for public safety. During periods of significant snowfall, Transportation must send staff from the Placerville and South Lake Tahoe Maintenance Facilities to Tahoma, possibly for several days or weeks at a time. Housing must be provided for staff from Placerville or South Lake Tahoe to accommodate the work schedules. Depending on the size of the crews, multiple rooms may be needed. Recent experience has shown that it is difficult, if not impossible, to find available hotels and homes in Tahoma during a snow event. Additionally, room rates are often over $200 per night per person. The lack of availability and cost make house rentals a more dependable and economical option.
ALTERNATIVES
The Board may choose not to approve the rental agreement. Without the rental agreement to facilitate temporary housing, alternative methods would need to be identified, in addition to associated costs.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts, County Counsel, and Risk Management
CAO RECOMMEN...
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