Title
Department of Transportation recommending the Board approve and authorize the Chair to sign the First Amendment to competitively bid Agreement for Services 9449 with Acorn Environmental to provide continued environmental planning services for La Canada Drive and Gateway Drive Pedestrian/ Bicycle Improvements Project, Capital Improvement Program number 36109016, with the following:
1) Increase the maximum compensation amount by $3,546.70 for a new agreement amount of $152,787.70 with no change to the term, through May 13, 2028;
2) Amend the scope of work; and
3) Update contract language per federal funding requirements.
(District 2)
FUNDING: Congestion Mitigation and Air Quality (23%) and To Be Determined (77% - see “Financial Impact” section of the staff report). (Federal Funds)
Body
DISCUSSION / BACKGROUND
The La Canada Drive and Gateway Drive Pedestrian/ Bicycle Improvements Project (Project) intends to provide improvements to the pedestrian and bicycle facilities including the construction of approximately 0.57 miles of Class II bike lanes, Class III bike routes, approximately 2,310 linear feet of new sidewalks, two (2) new crosswalks, and new and/or upgraded curbs, ramps, and gutters.
On July 24, 2024, at the request of the Department of Transportation (Transportation), the Procurement and Contracts Division of the Chief Administrative Office issued a Request for Proposals (RFP) #24-0071 for environmental planning services for the Project. Transportation received four (4) proposals. A panel evaluated and ranked the proposals based on the thoroughness, clarity, and quality of the material presented, past performance and related experience, expertise, project approach, and familiarity with federal processes, including compliance with the Disadvantaged Business Enterprise (DBE) goal. The top-ranked proposer was determined to be Acorn Environmental (Acorn), and on May 13, 2025 (Legistar file 25-0258), the Board awarded the RFP and approved Agreement fo...
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