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Chief Administrative Office, Central Fiscal Division, recommending the Board approve and authorize the Chair to sign Resolution 050-2019 amending the Authorized Personnel Allocation to add 1.0 FTE Sr. Administrative Analyst, 1.0 FTE Administrative Technician, and 0.5 FTE Sr. Office Assistant to the division due to the transfer of the County’s Emergency Preparedness and Response program and the Emergency Medical Services program duties to the Chief Administrative Office.
FUNDING: Combination of CSA (96%), State (1%), and General Fund (3%).
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DISCUSSION / BACKGROUND
On January 29, 2019 (Legistar #19-0022) the Board authorized the transfer of responsibility for the County’s Emergency Preparedness and Response program and the Emergency Medical Services (EMS) program (including oversight of Ambulance services) to the Chief Administrative Office. There is a significant fiscal responsibility that accompanies this transfer of programs that will now be managed by the Central Fiscal Division of the Chief Administrative Office. The increase in fiscal duties include but are not limited to; budget development and management, contract management, grant reporting, accounts payable, accounts receivable, payroll, and Schedule of Expenditure of Federal Awards (SEFA) reporting.
Currently the Central Fiscal division is at capacity in their workload assignments and is not able to accommodate the additional duties associated with the reorganization of these programs without additional staffing resources. The division has been working with HHSA to assess the workload and expertise needed to provide the administrative support for the Emergency Preparedness and Response and EMS programs programs, and recommends the addition of 1.0 FTE Sr. Administrative Analyst, 1.0 FTE Administrative Technician, and 0.5 FTE Sr. Office Assistant.
Additional positions that provide direct program support are proposed to transfer to the Chief Administrative Office from HHSA - Public Health...
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