Title
Department of Transportation recommending the Board:
1) Find in accordance with Title 3, Chapter 3.13, Section 3.13.030 of the County Ordinance Code, Contracting Out, that due to the limited time frames, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of as-needed brushing services work to be performed is not sufficient to warrant addition of permanent staff;
2) Approve and authorize the Chair to sign the following on-call Construction Services Agreements with a not-to-exceed amount of $750,000 and with a three (3) year term, to provide, on an as-needed basis, for brushing services within the right-of-way on County maintained roadways as well as County owned property:
a) Agreement for Construction Services 6687 with Highground Excavating and Tree Service; and
b) Agreement for Construction Services 6688 with West Coast Arborists.
FUNDING: Grant Funds, Local Discretionary (Tribe, Transit Occupancy Tax or General Fund), and SB1-RMRA (State).
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DISCUSSION / BACKGROUND
Department of Transportation (Transportation) applied for a Calfire grant and was awarded funding to complete roadside brushing on designated roads throughout El Dorado County. In addition, Transportation has seen an increase in brushing requests while still performing brushing services in the beginning phases of SB1 projects. The work has continued to increase, staff levels have remained the same and fire hazards continue to increase. Transportation determined it would be beneficial to complete a Request for Qualifications for on-call brushing agreements to supplement the work currently being performed by staff, to ensure grant deadlines are achieved, and attend to County owned property that staff are unable to address.
Selection Process
The Procurement and Contracts Division of the Chief Administrative Office completed an RFQ, #22-968-044, at the request of Transportation. The purpose of the RFQ was to pre-qualify contractors to provid...
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