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District Attorney’s Office recommending the Board:
1) Make findings, in accordance with County Ordinance 3.13.030(B), that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work;
2) Make findings, in accordance with Procurement Policy, Section 3.4.2(b), that competition is precluded because of the existence of patent rights, copyrights, secret processes, control of the basis raw material(s) or similar circumstances, and no equivalent good is available;
3) Approve and authorize the continuation of perpetual Agreement 6708 with Sun Ridge Systems Inc. with an estimated annual cost of $11,000 for the software maintenance fee; and
4) Delegate authority to the Purchasing Agent to increase the agreement amount by an estimated $11,000 annually for recurring maintenance fee.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
On December 2, 2020, with Legistar item 20-1539, the Board approved the Sheriff’s Office request for a contract with Sun Ridge Systems Inc. for a new records management system. The Sheriff’s Office’s Integrated Law Enforcement System Committee reviewed and assessed several vendors for the case management system and recommended the selection of Sun Ridge System Inc. RIMS product as their new Computer Aided Dispatch (CAD), Record Management System (RMS), and Jail Management System (JMS). It was determined at the time of selection that separate agreements with other law enforcement agencies within the County may be authored to arrange access to the Sheriff’s Office system according to agreed-upon terms.
As such, the District Attorney’s Office (DA) identified a need for access to the Sheriff’s database which required their own RIMS software licenses. This software access allows the DA to connect to the Sheriff’s law enforcement system, convert evidence room files, write reports, and provide accurate reporting to the Department of Justice. On July 19, 2022, with Legist...
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