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Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Approve and authorize the Purchasing Agent to sign Amendment No. 2 to Support Services Agreement 5365 with PlanetBids, LLC, for the continued use of the PlanetBids Vendor and Bid Management Proprietary Software, extending the term of the Agreement by three (3) additional years, for an updated term of February 15, 2021 through February 14, 2027 including the provision for additional three (3) year renewal terms on a perpetual basis, and increasing the not-to-exceed amount of the Agreement to $72,446.06; and
2) Authorize the Purchasing Agent to execute administrative amendments to Support Services Agreement 5365, each amendment would be contingent upon County Counsel and Risk Management approval.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
The Chief Administrative Office, Procurement and Contracts Division contracts with PlanetBids, LLC for the use of their proprietary eProcurement software-as-a-service platform. PlanetBids is a web-based eProcurement company that was established in 2000 with a mission to provide web-based procurement solutions to help procurement professionals in the public, private, education, and non-profit sectors streamline entire processes and connect with suppliers more efficiently and cost effectively by providing a modular suite of innovative solutions for organizations. The PlanetBids eProcurement solution allows the County to electronically distribute informal and formal competitive solicitations including Requests for Proposals (RFP), Request for Qualifications (RFQ), Invitations to Bid (ITB), and provides the County with vendor management and reporting services. PlanetBids notifies registered vendors of solicitations that match the commodity criteria under which the vendor registered.
Procurement and Contracts has thoroughly tested this eProcurement solution, having issued one hundred sixty-eight (168) competitive opportun...
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