Title
Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board approve revisions to adopted Board Policy C-17 - Procurement Policy.
FUNDING: N/A
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DISCUSSION / BACKGROUND
The Board of Supervisors adopted the current Procurement Policy C-17 in September 2022. Prior to that, Policy C-17 was adopted by the Board of Supervisors in 2006, amended in the Spring of 2007, and amended again in the Fall of 2012. A major update was made to the policy in 2022, which included a new requirement for competitive bidding for services exceeding $100,000. Since the 2022 update, Procurement and Contracts has made a significant effort to meet with County departments to solicit feedback on changes that departments would like to see to provide clarity and make processes more efficient. Procurement and Contracts staff have also identified opportunities for clarification and streamlined processes. A redline version that identifies all of the changes is attached.
In an effort to meet the Board goal of improving efficiency by bringing fewer administrative items to the Board for approval, the following changes were made to section 1.0 to delegate additional authority to the Purchasing Agent (or designee):
1.1.9 Purchasing Agent may execute retroactive contracts and purchase orders less than $10,000.
1.1.10 Purchasing Agent upon approval by the Chief Administrative Officer (CAO), or designees, may sell or dispose of fixed assets no longer required for public use.
1.1.11 Purchasing Agent upon approval by the CAO, or designees, may process the sale of service weapons.
Section 2.1 - Centralized Solicitation was added to formalize what has already been happening in practice. Formal solicitations for the procurement of goods and services is centralized in the CAO Procurement and Contracts Division under the direction of the Purchasing Agent.
A new Section, 2.3 Purchase Contract, was added that includes a definition of a Purchase Contract and ...
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