Title
Human Resources Department and the Clerk of the Board recommending the Board:
1) Approve and adopt the new classification specification for Records Technician;
2) Adopt and authorize the Chair to sign Resolution 107-2025 to:
a) Approve the Job Class Number, bargaining unit assignment (CO), and salary range for the new Records Technician classification; and
b) Add 1.0 Full-Time Equivalent (FTE) Records Technician allocation in the Board of Supervisors Department; and
3) Direct the Clerk of the Board to delete 1.0 FTE during the budget process after the successful completion of a departmental promotional recruitment.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
Human Resources, in partnership with the Clerk of the Board, evaluated the growing need for a point of expertise to coordinate and collect increasingly complex records in the County's Records Management Program. Historically, these duties were distributed among general job classifications that did not entirely capture the scope of work being performed. Additionally, the Clerk of the Board of Supervisors has an increased need for administrative support and the ability to cross-train some critical functions to ensure adequate coverage during absences. Consolidating the higher-level coordination duties into a new Records Technician (CO) classification will:
· Centralize records management work in an appropriate classification. County files, agenda packets, e-mail archives, contracts, and video transcripts are now primarily electronic, requiring specialized skills in enterprise content-management systems, digital retention schedules, and metadata tagging.
· Improve Public Records Act (PRA) responsiveness. Government Code §6250 et seq. imposes strict timelines and exemptions.
· Safeguard confidential and privileged material. Consistent with Personnel Rule 225 and Arbitrator Case No. 58100-U-A, the position will routinely access draft personnel policies, closed-session documents, labor-negotia...
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