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Assessor's Office recommending the Board approve and authorize the Purchasing Agent to execute the Order Form for the continuance of Deeds Automation Service included in Perpetual Agreement 6345 with Just Appraised, Inc. in the amount of $159,181 for the period of July 1, 2026, through June 30, 2029, for real estate sales verification software.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
Just Appraised, Inc. provides software that significantly streamlines the workflow for processing real property changes in ownership and transfer recordings. Documents recorded through the Recorder’s Officer are automatically read by the Just Appraised platform, which used optical character recognition (OCR) technology to extract key information and auto-populate required fields in the Assessor’s Megabyte Property Tax System.
This automation reduces manual data entry time for real estate sales transactions from approximately eight minutes per transaction, when entered directly into Megabyte, to roughly two minutes when processed through Just Appraised. The software is heavily utilized by the Assessor’s Transfer Unit and provides notable efficiency gains, improved accuracy, and overall workflow enhancements. Additional benefits include 24/7 customer support via live chat, email, phone, and text, which has been highly valued by staff. Several California counties, including San Joaquin, Yolo, and Sonoma, also use Just Appraised for real estate sales data processing due to its effectiveness and reliability.
On March 15, 2022, Legistar file 22-0248, the Assessor's Office received approval from the Board of Supervisors to purchase Just Appraised, a real estate verification platform from Just Appraised, Inc. in the amount of $51,000. The first year’s payment of the software support services costs were included in the original contract price. On June 6, 2023, Legistar file 23-0899, the Assessor's Office received approval from the Board of Supervisors for the continuati...
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