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Sheriff’s Office recommending the Board:
1) Approve and authorize the Purchasing Agent to exercise Option 1 of Lease Agreement 5927 with EDH Waterfront LLC for the lease of space housing the El Dorado Hills substation, for an additional two year period from May 1, 2025 to April 30, 2027 for $1,334.92 per month, increasing the amount to $80,038.08; and
2) Authorize the Purchase Agent to exercise further lease extensions contingent on approval from County Counsel and Risk.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
The Sheriff's Office (SO) has been leasing space in El Dorado Hills for a substation since 1997. In May 2010, the SO relocated to the leased location at 4354 Town Center Blvd., Suite 112, saving approximately $12,000 in monthly rent since there were zero monthly rental costs associated with the lease. The initial Lease was for the period May 1, 2010 through April 30, 2013, Amendment I extended the term to April 30, 2014 and Amendment II extended the term to April 30, 2015 on contract 5927.
On March 24, 2015, Amendment III extended the term to April 30, 2017, and kept the rent at $0 per month but increased operating expenses to a flat rate of $850 per month from May 1, 2015 through April 30, 2016, and a flat rate of $875 per month from May 1, 2016 through April 30, 2017.
Amendment IV amended the term of lease for a two-year renewal from May 01, 2017 to April 30, 2019 and set rent payments in the amount of zero dollars for the term, but increased operating expenses to a flat rate not to exceed $900 per month from May 1, 2017 through April 30, 2018, and $930 per month from May 1, 2018 through April 30, 2019.
Effective July 25, 2018, EDH Waterfront assumed all the obligations, covenants, and conditions, and/or liabilities of this lease agreement. Amendment V updated all references to the Lessor from Town Center East, LP to EDH Waterfront LLC, and updated the Payment and Notices sections to reflect this change in ownership. Addit...
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