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Department of Transportation, Maintenance and Operations Division, recommending the Board:
1) Decrease the cost of two (2) sander attachments on the Fiscal Year 2024-25 Fixed Asset List from $95,000 to $85,000 each;
2) Increase the cost of two (2) plow attachments on the Fiscal Year 2024-25 Fixed Asset List from $30,000 to $40,000 each;
3) Find the purchase of two (2) plow attachments and two (2) sander attachments are exempt from competitive bidding in accordance with County Procurement Policy C-17 Section 3.4.4 due to the use of a competitively bid contract for the purchase;
4) Authorize the Purchasing Agent to utilize the Sourcewell competitively-bid Contract 062222-AGI for the acquisition of two (2) plow attachments and two (2) sander attachments; and
5) Authorize the Purchasing Agent to sign a purchase order to the awarded Sourcewell vendor, Enoven Truck Body and Equipment of West Sacramento, CA in the amount of $186,288 plus applicable delivery, taxes, and fees (estimated at $13,505.88) for a one-time purchase of two (2) plow attachments and two (2) sander attachments.
FUNDING: Road Fund (100%).
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DISCUSSION / BACKGROUND
Department of Transportation (Transportation) is requesting authorization to increase the budget price for two (2) plow attachments originally budgeted at $30,000 by $10,000 for a new total of $40,000 each and decreasing the budget price for two (2) sander attachments originally budgeted at $95,000 by $10,000 for a new total of $85,000. All four (4) items are currently listed on the Fiscal Year (FY) 2024-25 Fixed Asset List.
Two (2) plow attachments and two (2) sander attachments will be purchased utilizing Sourcewell competitively-bid Contract 062222-AGI. The County Procurement Policy C-17 Section 3.4.4, describes exceptions that may be made under this section, which requires that the item may be procured from a vendor that has a contract with another public agency; that the contract was awarded utilizing a competitive biddin...
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