Title
Library Department recommending the Board approve and authorize the Chair to sign amendment renewal quote 31004619000100 extending the library software license and maintenance services with SirsiDynix Corporation in the amount of $75,025.93 for a term of one year from February 1, 2024 through January 31, 2025.
FUNDING: General Fund and Library Taxes.
Body
DISCUSSION / BACKGROUND
Library Department uses SirsiDynix software to register patrons, check-in and out items, place holds, pay fines, and provide a public-facing catalog of all items, integration of acquisitions, and the services of third-party vendors.
In September of 2002 the Library department entered into a perpetual agreement with SirsiDynix to provide the software license and maintenance of the system used for circulation, acquisitions and cataloging of library materials. SirsiDynix has provided continuous service without incident and the agreement has been renewed since 2002.
The current agreement is set to renew for a five-year term on February 1, 2024, however the price will increase in year two to $86,389 for onsite services, or $112,889 for cloud services with increases in years three, four, and five. It is the Library Department recommendation to renew for a one-year term, allowing the department to bid the services competitively.
ALTERNATIVES
The Board could choose to not approve the amendment, which would keep the library in contract for another 5 years.
PRIOR BOARD ACTION
Legistar Item 18-1847, approved 1/15/2019
Legistar Item 18-1504, approved 10/30/2018
Legistar Item 18-0890, approved 6/12/2018
Legistar Item 13-0984, approved 9/23/2014
Legistar Item 13-0984, approved 12/10/2013
Legistar Item 09-0918, approved 8/18/2009
OTHER DEPARTMENT / AGENCY INVOLVEMENT
IT Department
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
The library budget provides funding for the new agreement, Funding is available in the Fiscal Year 2023...
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