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Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings pursuant to Section 3.13.030 (A) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that janitorial services provided by Pro-Line can be more economically and feasibly performed by independent contractors than County employees;
2) Make findings in accordance with Procurement Policy C-17 Section 3.4(5) to extend the term of Agreement for Services 5780 with Pro-Line for an additional four months, and Agreement for Services 5855 with Pro-Line for an additional three months, with both Agreements' terms ending on December 31, 2024, "as it is in the best interest of the County to extend these contracts at the same rates, terms, and conditions as the previous contract,” while the Request for Qualifications to procure these services for new terms is currently in process;
3) Approve and authorize the Chair to sign Amendment I to Agreement 5780 with Pro-Line, increasing the maximum obligation by $32,100, for a total amount of $307,944, at the same rates, terms, and conditions, and a four-month term extension from September 1, 2024, through December 31, 2024;
4) Approve and authorize the Chair to sign Amendment I to Agreement 5855 with Pro-Line, increasing the maximum obligation by $10,056, for a new total amount of $124,548, at the same rates, terms, and conditions, and a 91-day term extension from October 1, 2024, through December 31, 2024;
5) Authorize the Purchasing Agent to execute amendments relating to Agreements 5780 and 5855, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amounts or terms of the Agreements; and
6) Authorize the HHSA Director, or the Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreements 5780 and 5855.
FUNDING: Amendment I to Agreement 5780: 21% Reimbursed by the Indirect Cost Rate through HHSA Programs, 20% Federal, 10% State, 11% Real...
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