Title
Department of Transportation recommending the Board take the following actions related to the Patterson Drive Emergency Culvert Repair Project, Project number 36204002, Contract number 8597:
1) Retroactively approve and authorize the Board Chair to execute Contract Change Order 2 with Doug Veerkamp General Engineering, Inc. in the amount of $20,928.23 (4/5 vote required);
2) Retroactively approve and authorize the Board Chair to execute Contract Change Order 3 with Doug Veerkamp General Engineering, Inc. in the amount of $33,930.84 (4/5 vote required); and
3) Find that a competitive bidding exception to Public Contract Code Section 20137 exists for Contract Change Orders 2 and 3 as it would have been impractical, and the waiver of competitive bidding is appropriate.
(District 3)
FUNDING: Road Fund. (100%)
Body
DISCUSSION / BACKGROUND
On March 12, 2024 (Legistar 24-0464, Item 14), the Board adopted Resolution 041-2024, finding that an emergency existed on Patterson Drive in Diamond Springs due to a sinkhole resulting from a failed culvert. The Board also authorized the Director of Transportation to take all necessary actions to approve, authorize, and award the emergency repair project. The contract for the Patterson Drive Emergency Culvert Repair Project (Project) was awarded by the Director on April 9, 2024, and the Notice to Proceed was issued to Doug Veerkamp General Engineering, Inc. (DVGE) for April 10, 2024. DVGE began work at risk on April 1, 2024, in accordance with Standard Specification 8-1.04B.
During the course of construction, a number of unanticipated issues arose that required Transportation to authorize extra work not shown in the Project bid documents.
Three Contract Change Orders (CCOs) were required for the Project. CCO 1 is a no-cost change order for drainage system revisions needed to maintain the Project schedule.
CCO 2, in the amount of $20,928.23, provides for the following extra work items performed by DVGE:
1) Additional...
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