County of El Dorado - File #: 17-0879

• File #: 17-0879
• Version: 1
• Type: Agenda Item
• Status: Approved
• File created: 8/1/2017
• In control: Board of Supervisors
• On agenda: 9/19/2017
• Final action: 9/19/2017
• Title: Treasurer/Tax Collector recommending the Board: 1) Approve and authorize the Purchasing Agent to execute Master Agreement 452-S1711 with Official Payments Corp, to provide credit card and electronic fund transfer payment of fines, fees, debts, taxes and other charges for departments Countywide; and 2) Authorize the Purchasing Agent to sign additional schedules for services to individual departments throughout the term of Agreement 452-S1711. FUNDING: None. (Fees are paid by cardholders)
• Related files: 19-0944, 20-0827

Date	Ver.	Action By	Action	Result
9/19/2017	1	Board of Supervisors	Approved	Pass

Title
Treasurer/Tax Collector recommending the Board:
1) Approve and authorize the Purchasing Agent to execute Master Agreement 452-S1711 with Official Payments Corp, to provide credit card and electronic fund transfer payment of fines, fees, debts, taxes and other charges for departments Countywide; and
2) Authorize the Purchasing Agent to sign additional schedules for services to individual departments throughout the term of Agreement 452-S1711.

FUNDING: None. (Fees are paid by cardholders)
Body
DEPARTMENT RECOMMENDATION
Treasurer/Tax Collector recommending the Board authorize the Chairperson to sign Agreement 452-S1711 with Official Payments Corp (OPAY), to provide credit card, debit card and electronic fund transfer (EFT) payment of fines, fees, debts, taxes and other charges on an "as-needed" basis for departments Countywide for a term effective upon execution and continuing until terminated.

DISCUSSION / BACKGROUND
On March 9, 2010, the Board adopted Resolution #024-2010 authorizing the acceptance of credit card, debit card and EFT payments for payment of fines, fees, debts, and charges as enumerated in Government Code 6159(b). The March 9, 2010 agenda item indicated that any contracts related to this project would come back to the Board for approval. A county-wide contract will facilitate the process.

Numerous departments have expressed an interest in allowing alternative forms of payment such as credit cards, debit cards and EFT for the convenience of the public and for the improved collection of fees and revenues.

Additionally, the Board has approved the County’s ERP conversion to FENIX (Tyler Technologies - Munis) and the County’s migration to the Megabyte Property Tax System. Tyler Technologies recommends OPAY as a gateway and payment provider for Citizens Self Service and Tyler Cashiering modules. Also, OPAY is the preferred provider for Megabyte’s online property tax payment system. As such, the Treasurer - Tax Collector is recommending ...