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Department of Transportation recommending the Board:
1) Find in accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code that it is appropriate to contract with Blain Stumpf Trucking and West Coast Water & Trucking, Inc. for Hauling Services because (C) "the ongoing aggregate of the work is not sufficient to warrant the addition of permanent staff";
2) Approve and authorize the Chair to sign the following Road Materials Hauling Services agreements for hauling on an as-needed basis, both with a not-to-exceed amount of $1,050,000 and with a three (3) year term upon execution pending County Counsel and Risk Management approval:
a) Agreement for Hauling Services 9633 with Blain Stumpf Trucking of Shingle Springs, California; and
b) Agreement for Hauling Services 9638 with West Coast Water & Trucking, Inc of El Dorado Hills, California;
3) Authorize the Purchasing Agent to increase the contract amount and sign any additional amendments to the Agreements for Hauling Services on an "as needed" basis during the awarded period as long as funding is available within Transportation's budget.
FUNDING: Road Fund (70%), Road Maintenance and Rehabilitation Act of 2017 (15%) and Local Discretionary Funds - Tribe (15%).
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DISCUSSION / BACKGROUND
Department of Transportation, Maintenance and Operations Division (Transportation) requested a formal bid for hauling services as the previous agreement for these services expired on June 7, 2025. In accordance with El Dorado County Ordinance Code, Section 3.13.030(c), by El Dorado County Charter, Section 210(b)(6) and/or Government Code Section 31000, it has been determined that due to the limited time frame, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff, and the service may be contracted out. The services are primarily required during peak construction season when the demand ...
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