File #: 19-0990    Version: 1
Type: Agenda Item Status: Approved
File created: 6/17/2019 In control: Board of Supervisors
On agenda: 8/6/2019 Final action: 8/6/2019
Title: Department of Transportation recommending the Board approve the following: 1) Award Bid 19-863-075 for the purchase of Fleet Tires - automotive, light truck and miscellaneous tires and tire studding services for the Fleet Division to the low qualified bidder, Sierra Nevada Tire and Wheel of Placerville, CA; 2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $450,000, for a thirty-six (36) month period following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Fleet Internal Service Fund.
Attachments: 1. A - 19-863-075 Evaluation, 2. B - 19-863-075 Fleet Tires ES-WS
Related files: 24-0817

Title

Department of Transportation recommending the Board approve the following:

1) Award Bid 19-863-075 for the purchase of Fleet Tires - automotive, light truck and miscellaneous tires and tire studding services for the Fleet Division to the low qualified bidder, Sierra Nevada Tire and Wheel of Placerville, CA;

2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $450,000, for a thirty-six (36) month period following Board approval; and

3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.

 

FUNDING: Fleet Internal Service Fund.

Body

DISCUSSION / BACKGROUND

At the request of the Department of Transportation, the Procurement and Contracts Division issued an invitation to Bid 19-863-075 for the purchase of Fleet Tires - automotive, light truck, and miscellaneous tires and tire studding services.

 

Twelve (12) Bid Notification letters were mailed, five (5) to local vendors. Two (2) qualified responses were received, one (1) from the local vendor, Sierra Nevada Tire and Wheel.

 

ALTERNATIVES

The current contract for these tires is expiring and a new purchase order contract is needed to maintain continuity of Fleet operations and vehicle maintenance.

 

PRIOR BOARD ACTION

06/20/2017; Legistar File 17-0599; Agenda Item #25 - Awarded Bid 17-863-063

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Chief Administrative Office, Central Services Division

 

CAO RECOMMENDATION / COMMENTS

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

Funding is available within the FY 2019-20 Department of Transportation Fleet Internal Service Fund Budget.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Good Governance

 

CONTACT

Rafael Martinez, Director, Department of Transportation

Michele Weimer, Procurement and Contracts Manager