Title
Department of Transportation recommending the Board approve the following:
1) Award Bid 19-863-075 for the purchase of Fleet Tires - automotive, light truck and miscellaneous tires and tire studding services for the Fleet Division to the low qualified bidder, Sierra Nevada Tire and Wheel of Placerville, CA;
2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $450,000, for a thirty-six (36) month period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Fleet Internal Service Fund.
Body
DISCUSSION / BACKGROUND
At the request of the Department of Transportation, the Procurement and Contracts Division issued an invitation to Bid 19-863-075 for the purchase of Fleet Tires - automotive, light truck, and miscellaneous tires and tire studding services.
Twelve (12) Bid Notification letters were mailed, five (5) to local vendors. Two (2) qualified responses were received, one (1) from the local vendor, Sierra Nevada Tire and Wheel.
ALTERNATIVES
The current contract for these tires is expiring and a new purchase order contract is needed to maintain continuity of Fleet operations and vehicle maintenance.
PRIOR BOARD ACTION
06/20/2017; Legistar File 17-0599; Agenda Item #25 - Awarded Bid 17-863-063
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Chief Administrative Office, Central Services Division
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
Funding is available within the FY 2019-20 Department of Transportation Fleet Internal Service Fund Budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Rafael Martinez, Director, Department of Transportation
Michele Weimer, Procurement and Contracts Manager