Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Authorize the Purchasing Agent to increase the blanket purchase order BP290213 (Bid 09-863-019), for the purchase of automotive light truck tires for the West Slope with Sierra Nevada Tire and Wheel of Placerville, California by $50,000 for a total of $149,750 for the period of August 26, 2008 through January 31, 2010; and
2) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the contract period if funding is available within the requesting Department's budget.
FUNDING: Fleet Management's Internal Service Fund (Non-General Fund).
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BUDGET SUMMARY:
Total Estimated Cost $50,000.00
Funding
Budgeted $50,000.00
New Funding $
Savings $
Other $
Total Funding Available $50,000.00
Change To Net County Cost 0.00
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available within the Department of Transportation's budget.
Background: The Procurement and Contracts Division issued an Invitation to Bid for various automotive, light duty truck, and other various tires to be purchased by the Department of Transportation, Fleet Services. The tires are for the replacement and maintenance of fleet vehicles.
Reason for Recommendation: The bid was awarded by the Board of Supervisors on August 26, 2008. A blanket purchase order (BPO) was issued by the Purchasing Agent for the period of August 26, 2008 through January 31, 2009. The bid and BPO were extended through January 31, 2010 by the Purchasing Agent in accordance with County Ordinance 3.12 and Board Policy C-17. The Department of Transportation has requested an increase in the BPO for the remainder of the contract period which exceeds the Purchasing Agent's signature authority ($100,000), thus requiring Board approval for this increase.
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