Title
Department of Transportation recommending the Board:
1) Award Bid 22-745-007 for the purchase of Plant Mix Asphalt Concrete for the East Slope of El Dorado County to the sole qualified bidder, Tahoe Asphalt, Inc. of South Lake Tahoe, CA;
2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $900,000 ($300,000/year) for a thirty-six (36-month) month term following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund.
Body
DISCUSSION / BACKGROUND
At the request of the Department of Transportation, the Chief Administrative Office, Procurement & Contracts Division issued an Invitation to Bid for the purchase of Plant Mix Asphalt Concrete for the East Slope of El Dorado County for the maintenance and repair of County roads on the East Slope of El Dorado County. The Invitation to Bid was published in the County's eProcurement system, PlanetBids, and eleven Invitations to Bid were mailed, three to local vendors, one qualified response was received from a local vendor.
ALTERNATIVES
Without Plant Mix Asphalt there would be road surface failure and public safety concerns.
PRIOR BOARD ACTION
10/16/2018 Item #9, Legistar #18-1511
OTHER DEPARTMENT / AGENCY INVOLVEMENT
CAO, Procurement and Contracts Division issued the Invitation to Bid.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Funding is included in the FY 2021-22 Department of Transportation's budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure, Public Safety
CONTACT
Rafael Martinez, Director
Department of Transportation