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Department of Transportation recommending Board provide clarification of Section 7.5 of the "County of El Dorado Department of Transportation Guidelines for Road Impact Fee / Traffic Impact Mitigation Fee Reimbursement Projects" and direct the Department of Transportation whether or not it shall allow for the reimbursement of project non-construction costs for non-publicly bid construction projects and if so, approve the Department's proposed method of calculating the eligible amount for reimbursement (only if the non-construction costs would have otherwise been allowed if eligible construction was publicly bid). (Est. Time: 10 Min.) (Cont'd 1/25/11, Item 25)
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Fiscal Impact/Change to Net County Cost:
There is no Net County Cost to the General Fund. Future costs to the Department of Transportation Traffic Impact Mitigation Fee funds based on reimbursement requests submitted by Developers.
Background:
On January 23, 1996, the Board of Supervisors approved the "County of El Dorado Department of Transportation Guidelines for Road Impact Fee/Traffic Impact Mitigation Fee Reimbursement Projects" ("Guidelines"). The Guidelines and state laws are specific in requiring that construction projects be publicly bid in order for the Department to approve reimbursement of construction contract costs ("Construction Costs") from the Road Impact Fee/Traffic Impact Mitigation Fee ("RIF/TIM") accounts. As a result, any Construction Cost reimbursement for a project with a construction contract that was obtained outside of the public bidding process has been disallowed. However, the project's non-construction "soft" costs such as planning, engineering, and construction management ("Non-Construction Costs") are not specifically allowed or exempted by the Guidelines or current laws for such non-publicly bid projects.
Currently, there are three Developers that are seeking reimbursement for Non-Construction Costs for three non-publicly bid projects ("Projects") that we...
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