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Environmental Management Department recommending the Board approve and authorize the Chair to sign Amendment 1 to Agreement for Services 4911 with Accela, Inc. for the provision of EnvisionConnect software licensing and support services to increase the not-to-exceed amount by $48,694.89 and to extend the term by one (1) year.
FUNDING: Non-General Fund / Permit Fees.
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DISCUSSION / BACKGROUND
On October 20, 2020, (File ID. 20-0622), the Board approved Agreement for Services 4911 with Accela, Inc. for the provision of Envision Connect software licensing and support services in the amount of $87,221.07 with a two (2) year term.
Prior to 2020, an Agreement for services (#181 S1511) was held with Decade Software Company, LLC (Decade), originating with Board approval on January 6, 2015 ( File ID 14-1120). On August 21, 2015, Environmental Management was notified by Accela Inc. (Accela) that the acquisition of Decade was completed on June 29, 2015, resulting in the need to amend the existing agreement.
The first amendment to agreement #181 S1511, was approved by the Board on October 13, 2015 ( File ID. 14-1120), which assigned and delegated all obligations and duties under the agreement to Accela, with no changes in services, service fee schedule, not-to-exceed amount, or the term of the agreement.
On October 24, 2017, (File ID 14-1120), the Board approved the second amendment, which extended the term of the agreement for one (1) additional year, updated the annual licenses and support fees based on the current number of inspectors, updated the support services provided, and made minor administrative changes as necessary. There was no change to the no-to-exceed amount under the second amendment.
On October 30, 2018, (File ID 18-1583), the Board approved the third amendment, which extended the term of the agreement an additional two (2) years, increased the no-to-exceed amount to cover the extended term, and made minor administrative changes as necess...
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