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Chief Administrative Office, Procurement and Contracts Division, recommending Purchasing Agent be authorized to increase Purchase Order No. 2622333 with Avaya Communications, Inc. of Phoenix, AZ to include freight charges of $379.95 for a total purchase order amount of $125,160.58 for the purchase of telephone equipment for the Information Technologies Department. (Refer 6/6/06, Item 39)
RECOMMENDED ACTION: Approve
FUNDING: Information Technologies budget.
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Reason for Recommendation: On June 6, 2006, item #39, your Board authorized the Purchasing Agent to dispense with competitive bidding to make a sole source purchase with Avaya Communications in the amount of $124,780.63 for various telephone equipment. The original quote included freight charges of $379.95; however, it was inadvertently left out of the original Board request.
Because the total purchase exceeds the Purchasing Agent's signature authority, your Board's approval for the increase is required.
Fiscal Impact/Change to Net County Cost: No change in Net County Cost.
Action to be taken following Board approval: The Purchasing Agent will increase Purchase Order No. 2622333 with Avaya Communications, Inc. to include $379.95 in freight charges.