Title
Auditor-Controller’s Office recommending the Board approve the attached budget transfer moving appropriations from Salary and Benefits to Fixed Assets for the Auditor-Controller’s Office and add one Officemate Folder/Sealer to the Auditor-Controller’s FY 2024-25 Fixed Asset List, with an estimated cost of $5,000.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Auditor’s Office budgeted funds for one new pressure sealer to be purchased in Fiscal Year 2024/25 for W2 forms and 1099 forms. When sealing the 2024 W2 and 1099 forms, the current sealer completely broke and was not usable. Many vendors were called to assist the Auditor’s Office in either sealing the forms or for purchase of a new one to complete the 2024 forms, however none could aid with the County’s version of the forms. This led to extra staff work manually processing these forms so they could be released within the due date required by taxation code. If these forms are not annually mailed on time, there could be penalties to the County.
The department researched better ways to process and seal W2 and 1099 forms, and it was determined that continuing with the current process is the most economical and efficient. The Auditor’s Office budgeted for one new sealer in FY 2024-25 but it is more practical and fiscally sound to purchase a second machine and operate one machine for each type of form. Each form has different settings so two machines will also assist by avoiding added manipulation of the sealer. Additionally, two machines that serve as a backup to each other in the case of another mechanical issue will be beneficial.
ALTERNATIVES
The Board could choose not to approve this item.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no impact to the Net County Cost; the Auditor’s Office estimates sufficient salary savings to support a transfer of $5,000 into fixed assets.
CLE...
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