Title
Human Resources Department recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 146-2026 to approve, due to an upward reclassification, the deletion of 1.0 FTE Administrative Technician allocation and the addition of 1.0 FTE Executive Assistant allocation in the Department of Transportation; and
2) Waive the requirement for filling the Executive Assistant position through a competitive examination process, allowing the current incumbent, (position 3223), to be appointed to the position as provided for in Section 507.1.2 of the Personnel Rules.
FUNDING: Road Fund.
Body
DISCUSSION / BACKGROUND
Human Resources (HR) conducted a classification study of a single-encumbered Administrative Technician using a whole-job analysis approach, which evaluated the position based on its core duties, responsibilities, level of work, and the required qualifications. This study assessed the position in its entirety, comparing it with other roles based on overall difficulty and performance.
The study revealed that the incumbent is performing at the level of an Executive Assistant position. Consequently, HR recommends that the Board approve the reclassification of this allocation and incumbent from Administrative Technician to Executive Assistant.
Upon the Board’s approval, all conditions for the upward reclassification and the waiver of examination under Personnel Rule 507.1.2 will be met. This will exempt the position from the standard competitive examination process for filling an Executive Assistant position, allowing the incumbent to be directly appointed.
Furthermore, the salary adjustment will align with Personnel Rule 612.2 for Upward Reclassification. Additionally, under Personnel Rule 507.1, the probationary period for the incumbent will be waived by the appointing authority with approval from the Director, given that the employee has satisfactorily performed the duties of the new classification for the required period.
ALTERNATIVES
The...
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