Title
Probation Department recommending the Board:
1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) that specialty skills and qualifications are not expressly identified in County classifications are involved in the performance of the work;
2) Find that Agreement for Services 7883 is exempt from competitive bidding in accordance with Procurement Policy C-17, Section 3.5 Specific Exemptions and Written Findings of Fact;
3) Approve and authorize the Chair to sign retroactive Agreement 7883 with Catalis Courts & Land Records, LLC, in the amount of $231,085.20, with a term of July 24, 2023, through July 23, 2024, with the option to extend for two (2) additional one-year terms with written notice by the Chief Probation Officer, for the maintenance and support of the Probation Department’s case management software; and
4) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 7883, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund 100%.
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DISCUSSION / BACKGROUND
Since June of 2006, the Probation Department (Probation) has been contracting with Catalis Courts & Land Records, LLC (Catalis), for a proprietary case management system called Caseload Explorer, which includes modules for adult supervision, juvenile supervision, juvenile detention facilities, and fiscal; licensing; installation; maintenance; training; customization; and system upgrades.
Since the initial contract with Catalis, Probation has added services to include product subscription and service of Catalis’s Ce Connect Licensed Software Products and Modules, and quarterly data extract services. These product systems allow for managing drug testing, providing flexible client reporting, and managing all phases of pretrial.
County Procurement Policy C-17, Section 3.5 descri...
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