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Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, recommending the Board:
1) Decrease one (1) 1-ton pickup on the Fiscal Year 2024-25 Fixed Asset List from $75,000 to $62,000;
2) Increase one (1) mid-size pickup on the Fiscal Year 2024-25 Fixed Asset List from $40,000 to $53,000;
3) Find the purchase of nine (9) replacement vehicles are exempt from competitive bidding in accordance with Procurement Policy C-17, Section 3.4.4, due to use of a competitively bid contract for the purchase;
4) Authorize the Purchasing Agent to utilize the State of California competitively-bid Contract 1-22-23-20 for the acquisition of nine (9) fleet replacement trucks for the Department of Transportation - Fleet Services Unit; and
5) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Winner Chevrolet of Elk Grove, CA. in the amount of $469,545 plus applicable delivery, fees and taxes (estimated at $36,291.24) for a one time purchase following Board approval.
FUNDING: Fleet Internal Service Fund (100%).
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DISCUSSION / BACKGROUND
Nine (9) fleet vehicles have met the County criteria for replacement and have been included on the Fixed Asset list for Fiscal Year (FY) 2024-25. The replacement vehicles consist of nine (9) pickup trucks with varying configurations. Department of Transportation (Transportation) requests to reduce the budgeted amount for one (1) 1-ton pickup from $75,000 to $62,000 and increase the budgeted amount of one (1) mid-size pickup from $40,000 to $53,000. All other vehicles are under the budgeted amount included on the FY 2024-25 Fixed Asset List.
The function served by each vehicle is critical to the operation of the department for which it is assigned. Department needs cannot be met through the redistribution of underutilized vehicles.
The County Procurement Policy C-17, Section 3.4.4, describes exceptions that may be made to the competitive bidding process. The purchase of th...
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