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Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, recommending the Board add four (4) vehicles to the Fiscal Year (FY) 2024-25 Fixed Asset list that were included on the FY 2023-24 Fixed Asset list and anticipated to be received prior to year end but were not received within the fiscal year due to part limitations and extended build timelines, at a total cost of $239,000.
FUNDING: Fleet Internal Service Fund (100%).
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DISCUSSION / BACKGROUND
The Department of Transportation (Transportation) requests authorization to carryover four (4) additional replacement vehicles, which were included on the Fiscal Year 2023-24 Fixed Asset list but were not received due to part limitations and extended build times. The vehicles are at the dealership but unable to be delivered due to key fob issues and parts not being readily available. This item requests to carryover one (1) 3/4 ton 4wd pickup at $67,750, one (1) 3/4 ton 4wd pickup at $53,250 each, and two (2) Full size SUV's at $59,000 each. The carryover vehicles total $239,000. The budget amendment to re-budget the vehicle costs will be included in Transportation's request as part of the FY 2024-25 Adopted Budget process.
ALTERNATIVES
The Board could also choose not to approve to carryover four (4) replacement vehicles, although purchase orders have already been issued for the purchase.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no change to the cost of the carryover vehicles. The funding for these vehicles were included in the FY 2023-24 budget and needs to be carried over to the FY 2024-25 budget. This internal service fund charges costs for services and replacement vehicles to the County departments served.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Rafael Martinez, Director
Department of Transportation