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Department of Transportation recommending the Board approve and authorize the Chair to sign Amendment 2 to Agreement 461-S1711 with Bender Rosenthal, Inc. for as-needed right of way services to extend the term from May 8, 2021 to May 8, 2022 and increase the not-to-exceed amount by $100,000, for a total not-to-exceed amount of $450,000, with no changes to the scope of work or rates.
FUNDING: For various Capital Improvement Program and Environmental Improvement Program projects, funding will be provided by associated Federal, State, and Local funding sources. Local funding sources may include any combination of the following: Traffic Impact Fee (TIF) Program, Missouri Flat Area Master Circulation and Financing Plan (MC&FP), Road Fund, Tribe Funds, Accumulative Capital Outlay (ACO), Developer Advanced Funds, Sacramento Municipal Utility District (SMUD), and/or General Fund.
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DISCUSSION / BACKGROUND
In October 2016, County Procurement and Contracts conducted a Request for Qualifications process for the Community Development Agency. Statements of Qualifications were evaluated and ranked and a list of acceptable right of way service vendors was established. For real property appraisals, acquisition services, and relocation services, Bender Rosenthal, Inc. (Bender) was ranked number two in a field of nine participants. In addition, the Department of Transportation (Transportation) has as needed contracts with the company that was ranked first.
On May 9, 2017 (Item 25, #17-0155), the Board approved Agreement 462-S1711 (Agreement) with Bender, and on May 5, 2020 (Item 12, #20-0588) the Board approved Amendment 1 to the Agreement, extending the term by one year from May 8, 2020, to May 8, 2021.
Transportation is required to use outside consultant appraisers for right of way valuations to ensure independent and unbiased findings, and where with such property acquisitions, the possibility of eminent domain proceedings exist. The use of independent appraisers ...
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