File #: 17-1140    Version: 1
Type: Agenda Item Status: Approved
File created: 10/10/2017 In control: Board of Supervisors
On agenda: 11/7/2017 Final action: 11/7/2017
Title: Information Technologies Department recommending the Board approve the following changes to Board Policies: 1) Repeal Board Policy A-8 Microfilming due to changes in technology that make this policy inapplicable; 2) Repeal Board Policy A-21 Intranet Information Policy because this is now covered under newly-updated Policy A-19 General Network Usage Policy; 3) Repeal and replace Board Policy A-13 Computer and Network-Based Information Systems Policy; and 4) Repeal and replace Board Policy A-22 County Website Policy. FUNDING: N/A
Attachments: 1. A - 17-1140 A-13 Blue Route 11-7-17, 2. B - 17-1140 A-22 Blue Route 11-7-17, 3. C - 17-1140 Final A-13 Computer and Network-Based Information Systems Policy 11-07-17, 4. D - 17-1140 Final A-22 County Website Policy 11-07-17, 5. E - A-13 Computer and Network-Based Information Systems Policy - Track Changes, 6. F - A-22 County Website Policy - Track Changes 11-7-17, 7. G - A-8 Microfilming-Repealed 11-07-17, 8. H - A-21 Intranet Information Policy-Repealed 11-07-17
Related files: 22-1827, 23-1089, 24-1007
...Title
Information Technologies Department recommending the Board approve the following changes to Board Policies:
1) Repeal Board Policy A-8 Microfilming due to changes in technology that make this policy inapplicable;
2) Repeal Board Policy A-21 Intranet Information Policy because this is now covered under newly-updated Policy A-19 General Network Usage Policy;
3) Repeal and replace Board Policy A-13 Computer and Network-Based Information Systems Policy; and
4) Repeal and replace Board Policy A-22 County Website Policy.

FUNDING: N/A
Body
DEPARTMENT RECOMMENDATION
Information Technologies Department recommending the Board approve the following changes to Board Policies:
1) Repeal Board Policy A-8 Microfilming due to changes in technology that make this policy inapplicable;
2) Repeal Board Policy A-21 Intranet Information Policy because this is now covered under newly-updated Policy A-19 General Network Usage Policy;
3) Repeal and replace Board Policy A-13 Computer and Network-Based Information Systems Policy; and
4) Repeal and replace Board Policy A-22 County Website Policy.


DISCUSSION / BACKGROUND
The Information Technologies (IT) Department has reviewed the above Board policies in support of the Good Governance Strategic Plan and is recommending changes. The last update to Policy A-8 Microfilming was adopted in 1987 and is no longer applicable due to changes in technology. Policy A-21 Intranet Information Policy was last updated in 2008 and has been superseded by Policy A-19 General Network Usage Policy, approved by your Board on July 18, 2017. Therefore, it is recommended that these two policies be repealed.

Policy A-13 Computer and Network Information Systems Policy was last revised in 2005. It has been updated to include IT governance for acquisition and maintenance of life cycle enterprise information systems. The policy also ensures that the IT Strategic Plan is governed by the County Strategic Plan.

Policy A-22 County Website P...

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