Title
Chief Administrative Office recommending the Board review and revise Board of Supervisors Policy D-5 - Food Purchases to add and clarify language pertaining to the circumstances in which food or beverages can be purchased for County business purposes, and to change the next review date to July 16, 2028.
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
On June 30, 2020, Legistar Item 20-0814, the Board adopted Policy D-5 - Food Purchases to establish a uniform administrative policy related to the County’s purchase of, or reimbursement for, food and beverages provided to County officers and employees, members of legislative or advisory bodies established by the Board (salaried or not), volunteers, contractors, and consultants for a County business purpose. This policy has been reviewed by the Chief Administrative Office for continued relevance and requires additions and clarifying language. The following provisions were added:
1. Allow the Chief Administrative Officer to provide meals and/or refreshments for business meetings of all County Department Heads that are conducted over a meal period, up to six times per year;
2. Allow for meals and/or refreshments to be provided during staff appreciation events convened by the Human Resources Department up to four times per year;
3. Allow for meals and/or refreshments to be provided during Board of Supervisors workshops.
The Chief Administrative Office along with input from Department Heads provided the foundation for the revisions to the policy brought forth with this item. County Counsel has also reviewed the revised policy for compliance with laws and regulations.
ALTERNATIVES
The Board could opt for additional modifications on Board Policy D-5.
PRIOR BOARD ACTION
Legistar Item 20-0814 - June 30, 2020 - Board of Supervisors Policy D-5 Adopted
OTHER DEPARTMENT / AGENCY INVOLVEMENT
The original policy has been readily available to all county departments, and the revised version was sent out to all Department Heads...
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